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Scofield Farms ROA Annual Meeting

July 15, 2020 6:30 p.m.
Zoom Meeting at: https://us02web.zoom.us/j/82943018833
Meeting ID: 829 4301 8833
Password: 297356 

ALL BALLOTS DUE BEFORE MEETING
Due to the current restrictions in place for Covid19, the 2020 Scofield Residential Owners Annual Meeting will be held on July 15, 2020 at 6:30 p.m. The meeting will occur via Zoom video conference and all voting will be handled by absentee ballots. If you wish to assign your vote by proxy, please contact Peggy Kuhns at CMA via frontdesk@cmaaustin.com.

Use the following links to view Annual Meeting Information: Agenda and Notice, Candiate Bios, Ballot, and Past Minutes.

You can join the Zoom Meeting at: 
https://us02web.zoom.us/j/82943018833 
Meeting ID: 829 4301 8833
Password: 297356 

Important agenda items include: (a) Report of Officers, (b) Election of two (2) homeowners to the Board of Directors, and (c) any other new business.

Nomination forms were distributed via posting on www.scofieldfarms.org and email blast to residents on June 9, 2020 with a deadline of June 14, 2020.

Those persons who asked to be considered for the board of directors are on the linked meet the candidates & absentee ballot. In order for business to be conducted, a quorum of 10% must be established. Each ballot signed and returned will also count towards the 10% quorum requirement. Even if you plan to join the conference meeting, please return the signed ballot before the deadline to ensure quorum is met!!

Please use one of the following methods to return the signed ballot no later than July 15, 2020 at 12 noon to: Email: frontdesk@cmaaustin.com Fax: 512-339-6962 or Mail: 101 River Hills Drive, Georgetown, TX 78628.

The packet mailed via postal service to each owner includes: Agenda and Meeting Notice, Meet the Candidates, Absentee Ballot, 2019 Minutes, 2019 financial summary, and May 2020 financials (corrected document from 6/24 mailout) to have on hand during the meeting.

Thank you for your attention to this important matter. If you have any questions regarding the annual 2020 Scofield Residential Owners Association annual meeting, please contact the board or call CMA office at 512-339-6962 or email at frontdesk@cmaaustin.com.
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Pool Opening Update

The Scofield Farms ROA Board of Directors voted on Monday, June 15 to provisionally open the pool on June 23, 2020 for the 2020 season. The Board voted to officially file rules with the County which will permit the Board to set and change rules to address health and safety concerns moving forward.

The future pool status is subject to closure based on city, county, state and federal orders. Residents must abide by new temporary rules that have been put into effect for the duration of the COVID situation and the 2020 season. All residents will be required to complete a waiver for their household.

No guests nor parties will be permitted during this season.  Full-time gate monitors will be used to control capacity, remind residents of rule compliance and perform regular surface wipe-downs.  Due to increased COVID related budget impact – the association will be unable to provide life guards during peak times. SWIMMING HAS ALWAYS BEEN AT YOUR OWN RISK for all participants entering the facility.

Pool capacity, under orders from the Governor, must be limited to 50% which for Scofield Farms is 63 persons. Thus there is the possibility you could be refused access due to capacity limits. The Board urges residents to limit their use of the pool to no more than 2 hours per day.

The ROA is increasing janitorial services for restroom cleanings each day the pool is open. Contracted monitors will not only seek to enforce ROA rules but will also regularly wipe down surfaces during their shift.

Showers and changing areas will be closed and marked off with caution tape. Residents should come dressed to swim and plan to change at home.

Please note all new signage on the property and adhere to the requests to maintain a safe and pleasant environment for all persons.

Facility furniture is only available for use by residents AT YOUR OWN RISK. These will not be wiped down nor maintained more than on a weekly basis. Furniture may not be moved during this period.

Each arriving homeowner must sign and complete an updated waiver and acknowledge the risks. A new waiver must be completed each time you visit the pool.

Residents must comply with social distancing practices including use of masks for those over age 10 outside the pool water. Parents must ensure their children do not encroach on other guests.

Any resident who may be at a higher risk with respect to COVID-19 is encouraged to not use the pool center during this pandemic. Any person experiencing or otherwise exhibiting any symptoms of COVID-19, who has tested positive for COVID-19, or was exposed to someone with COVID-19 within the last 14 days may not enter the pool area. If you have any COVID-19 related questions, the Association recommends you contact the appropriate health officials. USE OF THIS FACILITY IS DONE AT YOUR OWN RISK.


POOL HOURS:
Mondays – CLOSED
Tuesday – 8 am-12pm; 4pm-8pm
Wednesday – CLOSED
Thursday – 8 am-12pm; 4pm-8pm
Friday – 8am -12pm, 4-8 pm
Saturday – 8 am – 8 pm
Sunday – 8 am- 8 pm

SEASON
OPEN – June 23
CLOSE – September 28
After Labor Day – schedule will reduce to only weekend (Friday thru Sunday) access through the end of September.   All future pool status is subject to closure based on city, county, state and federal orders.
If you observe reportable activity at the pool, please email frontdesk@cmaaustin.com


**THE PLAYGROUND REMAINS CLOSED BECAUSE IT CANNOT BE SANITIZED  REGULARLY.**

Thank you for your patience during this season of change and challenge.

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Labor Day Pool Hours

The Pool will be open on Monday, September 2 from 6 a.m. to 10 p.m. for Labor Day. There will be Lifeguards at the pool on Labor Day from 4 p.m. to 10 p.m. The Pool will then be closed Tuesday, September 3 from 8 a.m. to 5 p.m. for cleaning.

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Dive-In Movie Night

Join your neighbors at the pool on Saturday, August 17 @ 7:30pm for our Dive-In Movie Night with a showing of Secret Life of Pets. The Coin Drop (postponed from our Independence Day celebration) will occur before the movie starts, and Andy’s Custard (our new yummy neighbors) will be providing frozen custard!

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Meet the Candidates

The Board of Directors is comprised of five members with staggering three year terms elected by Scofield Farms homeowners. This year two Board positions will be available for election with three interested candidates running for these positions.
To vote for the candidate of your choice you can: (1) turn in your completed proxy to a current SF board member or send the proxy to CMA at frontdesk@cmaaustin.com; OR (2) attend the Annual Meeting and vote in person.

Judith Daniel
I would like to respectfully submit my name as a candidate for the Scofield Farms Board of Directors. My husband and I moved to Scofield Farms in the summer of 2016. We now have a 3 year old boy and a 1 year old girl. I love this neighborhood and look forward to watching our children grow and thrive in this close community.
I believe my position as a mom with a young family in Scofield Farms will be invaluable to the Board. As more young families move to this neighborhood, they will expect to have representation of their specific needs. I have a strong interest in keeping our neighborhood in line with the increasing house prices, to remain competitive to similar priced neighborhoods, and attractive to the young families that are now moving to the neighborhood.
My professional and volunteer background is directly applicable to a Board position:
· Over ten years of experience in non-profit work, including working in a professional capacity with volunteer Boards.
· Three years at the University of Texas, developing alumni relations and fundraising for the Department of Computer Science. This position required interaction with a variety of alumni and University Directors.
· Experience in fiscal management, creating and maintaining budgets both for individual projects and general fiscal years.
· A background working with volunteer teams to help develop new processes and guidelines – Currently I serve on the Parent Advisory Team at my son’s preschool, as well as on the Executive Board of North Austin Mom’s Club (an extremely active club, which has over 150 members).
I would be excited to serve on the Scofield Farms Board, to help our neighborhood continue to grow and serve the needs of the residents. I appreciate your consideration.

Paul Maine
I have previously served as a board member and board president. I have lived in our neighborhood for more than 20 years. I have a passion for keeping our neighborhood a nice and safe place to live.

Ketan Patel
I have had the honor of serving on the Board of Directors for the past three years (the past two years as Board President) and would appreciate the opportunity to continue to serve the community as a Board member.
My wife and I have lived in Scofield Farms for over 7 years. We have raised our two young boys here and we have grown to love the sense of community around us. We love seeing neighbors out walking dogs, kids riding scooters and bicycles around the neighborhood, and being able to waive a friendly “Hello” to people passing by. I have seen the neighborhood change over the last 7+ years. New friends move in, while old friends move out. Businesses close but are replaced by new ones. This sense of community is what drives me to want to continue helping the neighborhood during the period of growth for the area around Scofield Farms that we are experiencing.
While I have been on the Board, the Board has reached out to our neighboring communities to start dialogues with their Boards and share information. This most recent iteration of the Board has also worked with Architectural Control Committee (ACC) in order to get clarification and updates on several issues that the Board thinks are important for those in our community. I am proud of the channels of communication we have been able to open, but there is still more we can do. And that’s why I want to continue to serve on the Board, to continue to give back to the community that has given to my family.

The 2019 Annual Meeting of the Scofield Residential Owners Association will take place on:
Date: Wednesday, June 5, 2019
Registration: 6:30 p.m.
Time of Meeting: 7:00 p.m.
Place: Capital Area Council, Boy Scouts of America – Fickett Center
            Meeting Room B
           12500 N IH 35
            Austin, TX 78753

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Annual Meeting of Residential Owners Association

2019 ANNUAL MEETING NOTICE

There will be a meeting of the Scofield Residential Owners Association:
Date: Wednesday, June 5, 2019
Registration: 6:30 p.m.
Time of Meeting: 7:00 p.m.
Place: Capital Area Council, Boy Scouts of America – Fickett Center
            Meeting Room B
           12500 N IH 35
            Austin, TX 78753

Important AGENDA items include: (a) Report of Officers, (b) Election of two (2) homeowners to the Board of Directors, and (c) any other new business.

Please fill out and return the PROXY FORM and return to our office no later than June 4, 2019. It is important that you return the signed proxy so that the required quorum of ten (10%) percent can be established and the meeting held as scheduled. Your proxy will be returned to you if you attend the meeting in person.

If you are interested in a Board position, please fill out the NOMINATION FORM and return to our office at frontdesk@cmaaustin.com no later than May 20, 2019. Pursuant to state law, owners in Scofield Residential Owners Association wishing to run for the board and appear on the ballot must submit their request to the association.

A short organizational meeting of the new Board of Directors will be held immediately following the annual meeting to elect officers and any new business brought before the board.

Thank you for your attention to this important matter. If you have any questions regarding the annual meeting, please call our office at 512-339-6962 or email at frontdesk@cmaaustin.com.

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REMINDER: New Pool Key Fobs – April 16

Urgent Action Required: POOL KEY REPLACEMENT

Please be advised that the current entry cards will be replaced with key fobs as of Wednesday, April 16.

To claim your replacement fob, complete/sign the form below and return to CMA – frontdesk@cmaaustin.com

Scofield Pool Waiver Form

Each home will receive one (1) free fob (see photo below). Additional fobs can be purchased for $25 each, with a maximum of four (4) key fobs per household. Payment for extra fobs must be received prior to processing the key fob order. 

Key fobs were mailed to those who have already completed the forms on April 11 – check your mail soon! 

Thank you for your patience as the new system is being installed, configured, and tested, and please share this info with your neighbors!

Thanks,Scofield Farms ROA Board

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Pool Opening Info

For homeowner convenience, owners will use their current pool access cards for entry to the pool when it opens Saturday, March 16 for Spring Break.   When the new pool security system installation is complete, homeowners will be notified with an Installation Effective Date for the transition to the new system and entrance fobs. 

In the meantime, please submit the Scofield Pool Waiver Form and return to CMA – frontdesk@cmaaustin.com.  As a reminder, each home will receive one (1) free fob. Additional fobs can be purchased for $25 each, with a maximum of four (4) key fobs per household. Payment for extra fobs must be received prior to processing the key fob order.